Caravan Leader's Checklist

Make sure members of the caravan know how to get to the next destination

Maps

Written direction

Be prepared to greet caravanners at the next destination

Stop host should arrive early - before the designated arrival time

Have a bulletin board with important information for the stop such as emergency service contact, laundromat, religious services, schedule of events for the stop, points of interest

Driver's meetings

Prepare schedule and agenda

Start on time and follow good meeting practice

Make sure every rig is represented at the meeting

First Caravan Meeting

Have introductions

Distribute manuals and materials

Review manuals and materials

Review itinerary to first stop

Answer questions

Review duty crew roster, rules, and expectations

Verify arrangements for each camp and event several days or more ahead to reconfirm reservations and other special arrangements

Schedule driver's meeting the night before each move

Insist caravanners do not arrive at stop prior to designated time to avoid confusing stop staff

Run through driving instructions step by step

Plan for the unplanned, anticipate the unexpected, be patient and flexible

Make sure no one travels alone.

Identify next stop host (don't pass him) and the caboose (don't let them pass you)

Keep communication open

Resolve problems early - hopefully before they are fully apparent

Have fun

Manage breakdown support if necessary

Make sure everyone knows how to contact other caravanners or other necessary resources

Seek out suggestions for alternate routes or additional attractions from those who may be familiar with the territory

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copyright 2003 Leipper Management Group. All rights reserved Please address comments or questions to webmaster@leipper.org Last updated 07/04/2003

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